HELPFUL INDUSTRY INFORMATION FOR PROSPECTIVE STUDENTS
THE ADMISSIONS PROCESS
Prospective students must submit an application for enrollment.
In order to be admitted, prospective students must be above the age of compulsory education, and provide a high school diploma or GED equivalent along with two forms of the following identification:
Applications must be completed in full and accompanied by a copy of the prospective student’s high school diploma, copies of 2 forms of approved ID and 3 references in order to begin the application process. Only graduating Masters Students who have graduated with Honors and maintained at least a 95% attendance and academics throughout their program are eligible to apply for the Esthetician Instructor program. An additional letter of recommendation, 1-page essay, and a detailed list of any industry-related outside educational classes, jobs or experiences in which you have participated is required.
The application will be reviewed, and final selections for enrollment will be made by the enrollment specialist.
Consideration will be given to related professional background, academic achievement, personal references and student essays. The Skin Science Institute of Laser and Esthetics does not discriminate based on sex, religion, age, color, race or ethnic origin.
Upon acceptance, the institute will issue a letter of acceptance to the prospective student. This letter will outline course and tuition information, along with orientation information and requirements.
New student orientation will be held in advance of the start date of each class. Orientation is part of the admissions process and attendance is mandatory. A separate meeting will need to be arranged prior to orientation to discuss pre-enrollment information including the Institutes completion, licensure and placement rates, along with important industry statistics and other pertinent information. A written copy of the catalog will be given to each student prior to orientation, but students will receive their student kits, lockers, combination locks and student uniform at orientation. Institute policies and procedures will be explained in full and student photos will be taken. Student ID cards will be given within one week of start date.
TRANSFERRING EDUCATIONAL HOURS
Students wishing to transfer educational hours from another licensed esthetics or cosmetology school may apply for hours transfer by completing and submitting a completed application for enrollment and submitting a copy of transcripts.
The Enrollment Specialist will review the transferring hours and make final selections based on the criteria outlined in the Admissions Policy section.
Educational hours that are more than 2 years old will be reviewed by the President and Director of The Skin Science Institute and the decision of accepting transfer hours will be made at that time. Educational hours of any kind accrued outside of licensed Esthetics or Cosmetology Schools are not eligible for transfer to The Skin Science Institute.
Licensed Cosmetologists wishing to enroll in The Skin Science Institute Intermediate Esthetics Course must submit an application for enrollment including a copy of their cosmetology license. Due to the extensive and rigorous curriculum covered in the 600 hour Basic Esthetician Course, Skin Science STRONGLY encourages Cosmetologists wishing to specialize in skin care to complete the entire 1200 hour Comprehensive Master Esthetician Course. However for purposes of state licensing cosmetologists may enroll in the 600 Intermediate Esthetician Course.
**Please note: Intermediate Esthetician students are not enrolled in Skin Science Basic Esthetician Course and are therefore not eligible to receive Skin Science Basic Esthetician Curriculum or handouts or protocols. Essential protocols (that incoming Master students are expected to know) are covered in a mandatory orientation prior to the start date of class. Exclusions are: SkinScience Laser Curriculum (Intermediate students will exchange Spa Hours to attend the laser theory classes).
**Please note: Students enrolled in the Intermediate Esthetician course will be required to give up ½ of a Junior/Senior SPA day in order to take the Freshmen Laser/Micro. Theory course. This is so that Intermediate Esthetician students will graduate with the full complement of Laser/Micro Theory and Practical Education.
HIGH SCHOOL STUDENTS
SkinScience welcomes students from High School who want to get a head start in life. Students must meet the state requirements and successfully complete a pre-enrollment evaluation. Concurrent enrollment course offerings vary by school and district. Depending on the district, students may even be eligible for financial support. For these qualifying students, SkinScience will match the amount of financial support received dollar for dollar. High School students are required to enroll through their District Career and Technical Education Director to qualify for financial support and receive credits towards a High School diploma. Students and/or parents/ guardians are responsible for all other expenses not covered by financial support. For all other high school concurrent enrollments, SkinScience requires High School students to fill out a form that must be signed by their guidance counselor and High School official. Parent/ legal guardians must be present during the enrollment agreement appointment. Please see your guidance counselor for more information and details on concurrent enrollment course offerings or High School release opportunities.
SATISFACTORY ACADEMIC PROGRESS POLICY
Satisfactory progress in attendance and academic work is a requirement for all students enrolled at The Skin Science Institute. The Satisfactory Academic Progress Policy is enforced in conjunction with all other school policies and procedures. Students receiving funds under any Federal Title IV financials aid program must maintain satisfactory progress in order to continue eligibility for such funds.
The Satisfactory Academic Progress Policy is consistently applied to all students enrolled at the school. It is printed in the catalog to ensure that all students receive a copy prior to enrollment. The policy complies with the guidelines established by the National Accrediting Commission of Career Arts and Sciences (NACCAS) and the federal regulations established by the United States Department of Education.
NONCREDIT & REMEDIAL COURSES
Noncredit and remedial courses do not apply to this institution. Therefore, these items have no effect upon the school’s satisfactory academic progress standards.
Repeated courses are not allowed at this institution. Students who voluntarily withdraw/exit prior to completion of their program and wish to re-enroll will return in the same satisfactory academic progress (SAP) status as at the time of withdrawal as long as they re-enroll in the same program. Hours elapsed during the drop will extend the student’s contract period and maximum time frame by the same number of days that the student was gone from the program and will not be included in the student’s cumulative attendance percentage calculation.
Students are evaluated for Satisfactory Academic Progress as follows:
Basic and Intermediate 600 Hour Courses: 150, 450 scheduled (possible) hours
Comprehensive 1200 Hour Course: 300, 600, 900 scheduled (possible) hours
*Transfer Students- Midpoint of the contracted hours or the established evaluation periods, whichever comes first.
Evaluations will determine if the student has met the minimum requirements for satisfactory academic progress. The frequency of evaluations ensures that students have ample opportunity to meet both the attendance and academic progress requirements of at least one evaluation by midpoint in the course.
ATTENDANCE PROGRESS EVALUATIONS
Students are required to attend a minimum of 85% of the hours possible based on the applicable attendance schedule in order to be considered maintaining satisfactory attendance progress. Evaluations are conducted at the end of each evaluation period to determine if the student has met the minimum requirements. The attendance percentage is determined by dividing the total hours accrued by the total number of hours scheduled. At the end of each evaluation period, the school will determine if the student has maintained at least 85% cumulative attendance since the beginning of the course which indicates that, given the same attendance rate, the student will graduate within the maximum time frame allowed.
MAXIMUM TIME FRAME
The maximum time (which does not exceed 117% of the course length) allowed for students to complete each course at satisfactory academic progress is stated below:
|Course||Maximum Time Allowed- Weeks||Maximum Time Allowed- Scheduled Hours|
|Comprehensive Esthetic (Full time, 37.50 hrs/wk)-1200 Hours||37.5 Weeks(37 weeks, 3 days)||1404 Hours|
|Comprehensive Esthetic (Part time, 18.75 hrs/wk)- 1200 Hours||75 Weeks||1404 Hours|
|Basic and Intermediate Esthetics ( Full time, 37.50 hrs/wk)- 600 Hours||18.75Weeks(18 weeks, 4 days)||702 Hours|
|Basic and Intermediate Esthetics ( Part time, 18.75 hrs/wk)-600 Hours||37.5 Weeks||702 Hours|
The maximum time allowed for transfer students who need less than the full course requirements or part-time students will be determined based on 85% of the scheduled hours.
ACADEMIC PROGRESS EVALUATIONS
The qualitative element used to determine academic progress is a reasonable system of grades as determined by assigned academic learning. Students are assigned academic learning and a minimum number of practical experiences. Academic learning is evaluated after each unit of study. Practical assignments are evaluated as completed and counted toward course completion only when rated as satisfactory or better. If the performance does not meet satisfactory requirements, it is not counted and the performance must be repeated. At least two comprehensive practical skills evaluations will be conducted during the course of study. Practical skills are evaluated according to test procedures and set forth in practical skills evaluation criteria adopted by the school. Students must maintain a written grade average of 80% and pass a FINAL written and practical exam prior to graduation. Students must make up failed or missed written tests and incomplete assignments before the end of each course/class or receive no credit. Numerical grades are considered according to the following scale:
DETERMINATION OF PROGRESS STATUS
Students meeting the minimum requirements for academics and attendance at the evaluation point are considered to be making satisfactory academic progress until the next scheduled evaluation. Students will receive a hard-copy of their Satisfactory Academic Progress Determination at the time of each of the evaluations. Students deemed not maintaining Satisfactory Academic Progress may have their Title IV Funding interrupted, unless the student is on warning or has prevailed upon appeal resulting in a status of probation.
Students who fail to meet minimum requirements for attendance or academic progress are placed on warning and considered to be making satisfactory academic progress while during the warning period. The student will be advised in writing on the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the warning period, the student has still not met both the attendance and academic requirements, he/she may be placed on probation and, if applicable, students may be deemed ineligible to receive Title IV funds.
APPEAL FOR PROBATION PROCEDURE
If a student is determined to not be making satisfactory academic progress after their 1st warning period is over, the student may appeal to be placed on academic probation within ten calendar days. Reasons for which students may appeal a negative progress determination include: death of a relative, an injury or illness of the student, or any other allowable special or mitigating circumstance. The student must submit a written appeal to the school on the designated form with supporting documentation of the reasons why the determination should be reversed. This information should include what has changed about the student’s situation that will allow them to achieve Satisfactory Academic Progress by the next evaluation point. Appeal documents will be reviewed and a decision will be made and reported to the student within 30 calendar days. The appeal and decision documents will be retained in the student file. If the student prevails upon appeal, the satisfactory academic progress determination will be reversed and federal financial aid will be reinstated, if applicable..
Students who fail to meet minimum requirements for attendance or academic progress after the warning period will be placed on probation and considered to be making satisfactory academic progress while during the probationary period, if the student appeals the decision, and prevails upon appeal. Additionally, only students who have the ability to meet the Satisfactory Academic Progress Policy standards by the end of the evaluation period may be placed on probation. Students placed on an academic plan must be able to meet requirements set forth in the academic plan by the end of the next evaluation period. Students who are progressing according to their specific academic plan will be considered making Satisfactory Academic Progress. The student will be advised in writing of the actions required to attain satisfactory academic progress by the next evaluation. If at the end of the probationary period, the student has still not met both the attendance and academic requirements required for satisfactory academic progress or by the academic plan, he/she will be determined as NOT making satisfactory academic progress and, if applicable, students will not be deemed eligible to receive Title IV funds.
RE-ESTABLISHMENT OF SATISFACTORY ACADEMIC PROGRESS
Students may re-establish satisfactory academic progress and Title IV aid, as applicable, by meeting minimum attendance and academic requirements by the end of the warning and/or probationary period.
CHANGE OF SCHEDULE
Students at SkinScience have the option to change their enrollment structure one time. There is a fee of 500$ to change schedules from Full Time to Part Time or Part Time to Full Time. Schedules may only be changed at 300 or 900 hours.
TRANSFER HOURS/CHANGE OF PROGRAM
With regard to Satisfactory Academic Progress, a transfer student’s hours will be counted as both attempted and earned hours for the purpose of determining when the allowable maximum time frame has been exhausted.
**OUTSIDE TRANSFER: Students applying to transfer to Skin Science from another institution will need to submit a copy of their transcripts as well as all applicant data required by admissions. After review the Skin Science Institute may accept all or any part of the hours accrued at the students’ former school as applicable towards the Skin Science Program. Transfer students will be placed into their program of study based upon the number of hours accepted by the Skin Science Institute. This means that some transfer students may be asked to delay their enrollment for a period of time until they can be entered into the Skin Science program on pace to graduate with their appropriate class.
INTERRUPTIONS, COURSE INCOMPLETES, WITHDRAWALS
Students who voluntarily withdraw/exit prior to completion of their program and wish to re-enroll will return in the same satisfactory academic progress (SAP) status as at the time of withdrawal as long as they re-enroll in the same program. Hours elapsed during the drop will extend the student’s contract period and maximum time frame by the same number of days that the student was gone from the program and will not be included in the student’s cumulative attendance percentage calculation.
RETURN TO TITLE IV
This is for the students participating in Title IV (Federal Pell Grant, Stafford Loans, PLUS Loans) who are officially or unofficial withdrawn from Skin Science Institute before they complete 60% of their scheduled hours in the payment period. If this happens they will be subject to the Return to Title IV funds requirements of the Department of Education. The School is required to calculate the amount of federal aid earned by the student and return what has not been earned upon withdrawal. This is completed by using a calculation referred to as Return to Title IV (R2T4).
The Financial Aid Office will conduct the return if your school status is any of the following. Officially withdrawn (dropped before completing 60% of current payment period) or unofficially withdrawn (student has stopped attending for more than 14 consecutive days). The Director will mark the last day attended and that will be used for the R2T4. If you never attend and have received financial aid you will be required to repay all of the aid received, including any state funds.
Returns to Title IV Funds is as follows:
1. This calculation is based off hours scheduled as of the last day of attendance. If the student has been scheduled at least 60% of the payment period, 100% of the financial aid disbursement is retained.
2. If less the 60% is completed then the percent completed is multiplied by the Title IV disbursed and any the could have been disbursed for the payment period in which the student was in as of the last day attended.
3. Then compare the amount earned to the amount disbursed. If the amount disbursed was less than the amount earned the student may receive a post-withdrawal disbursement. This amount will be determined by the Financial Aid Officer with the return calculation. Then either credited to the students account if tuition is still owed or will be given to the student in a refund. If the amount disbursed is more than the amount earned then the school will return that money to the Department of Education, within 45 days of when the student was determined to be withdrawn, in this order:
- Unsubsidized Federal Stafford Loans
- Subsidized Federal Stafford Loans
- Federal PLUS Loans
- Federal Pell Grant
4. Warning this calculation is to determine how much is to be retained or returned to the Department of Education. After this step the school will then calculate what is still owed in tuition by using the refund policy.
REQUIREMENTS FOR GRADUATION & DIPLOMA
Skin Science students must maintain an 85% cumulative rate of attendance and a cumulative average of 80% in academics (theory and practical) in order to be making satisfactory progress throughout the course. Students must have achieved 85% attendance, with a minimum of 80% average on all school assignments including homework and tests. Students will not qualify for certification or graduation if this percentage is not met. Students will not graduate if they do not complete their contracted hours.
Students that maintain a 95% GPA and attendance standard at all SAP reviews will graduate with Honors and are awarded a Skin Science Honors Certificate affording them the right to attend Skin Science Certificate programs at a discounted price as a benefit of this achievement. Attending these courses will require advance scheduling and approval by the Director if the class is fully booked. Students who have more than one written warning or unexcused absence in their student file ARE NOT ELIGIBLE for Honor Student Status.
Make-up work for missed school assignments will be given half-credit unless prior approval has been obtained in writing from your instructor and will not be accepted for any credit if turned in after the scheduled test date for the course of study. Practical tests are mandatory and can’t be made up without the express consent of the Director. Spa Certifications, if missed on the class day given, can be made up through completing two spa certifications of that particular protocol and having them signed off by an instructor. Spa certification worksheets can be found in the SkinScience binder that is given to every student at orientation.
The Skin Science Institute reserves the right to withhold an official Skin Science diploma, certification or State Board educational hours verification until all charges owed to the Institute are paid in full, and any and all Institute property, (including but not limited to, books, implements, linens, product and supplies), that the student may have checked-out during their course of study are returned to the Institute.
EMPLOYMENT ASSISTANCE & JOB PLACEMENT
The Skin Science Institute teaches professional skills and will work to assist all students in identifying and securing employment opportunities as they become available. Students may visit the job board at www.skinscienceinstitute.com where employers can post job openings as they become available. The Institute will also sponsor an annual Professionals Conference for current students and Institute alumni. The Skin Science Institute of Laser and Esthetics does not guarantee employment for any student, but assists with professional appearance guidelines and job referral.
TEMPORARY OR INVOLUNTARY WITHDRAWAL
Students wishing to temporarily withdraw for any reason will be required to drop from the program and re-apply when seeking re-admittance. Students failing to contact the Institute regarding a period of absence longer than 14 consecutive days will be involuntarily withdrawn from class. Institute policy on Expulsion and Re-enrollment will apply.
SKIN SCIENCE REFUND POLICY
Monies due the applicant or student shall be refunded within 30 days of official cancellation or withdrawal. Official cancellation or withdrawal shall occur on the earlier of the dates that:
a. An application is not accepted by the institute. This applicant shall be entitled to a refund of all monies paid.
b. A student (or in the case of a student under legal age, his/her parent or guardian) cancels his/her contract and demands his/her money back in writing, within 3 business days of the signing of the enrollment agreement or contact. In this case, all moneys collected by the Institute shall be refunded. This policy applies regardless of whether or not the student has actually started training.
c. A student cancels he/her contract after 3 business days after 3 business days after signing, but prior to entering classes. In this case, he/she shall be entitled to a refund of all monies paid to the Institute.
d.A student notifies the Institute of his or her withdrawal.
e. A student is expelled by the institute.
f. In type b, c, d or e, official cancellations or withdrawals, the cancellation date will be determined by the postmark on written notification, or the date said information is delivered to the Institute Administrator/Owner in person.
g. All refund calculations will be based on a student’s scheduled hours.
Any monies due, a student who unofficially withdraws from the Institute shall be refunded within 30 days of determination by the Institute that the student has withdrawn without notifying the Institute. To determine unofficial withdrawals, the institute monitors student attendance at a minimum of once a month (every thirty days). The refund is calculated based on the student’s last date of attendance and is based on scheduled hours.
Program cancellation policy: If a program or course is canceled subsequent to a student’s enrollment, and before instruction in the program or course has begun, the Institute shall at its option:
- Provide full refund of all monies paid, OR
- Provide completion of the program course.
For students who enroll in and begin classes, the following schedule of tuition adjustment will be considered to meet minimum standards for refunds:
School Closure Policy: If the school closes permanently and ceases to offer instruction after students have enrolled, or if a program is canceled after students have enrolled and instruction has begun, the students shall receive a pro-rata refund of tuition.
ADDITIONAL SKIN SCIENCE POLICIES
In the interest of providing all students, staff and clients with a professional and comfortable environment, Skin Science maintains a strict policy on sexual harassment. Sexual harassment violates federal civil rights laws and Institute nondiscrimination policy. The Skin Science Institute is committed to providing and promoting an atmosphere in which employees can realize their maximum potential in the workplace and students can engage fully in the learning process. Toward this end, all members of the Institute community (including faculty, staff and students) must understand that sexual harassment will not be tolerated, and that they are required to abide by the Skin Science Sexual Harassment Policy. Students wishing to review the policy in its entirety may obtain a copy from any member of the Administrative Staff.
Student records will include the following information: grades, transcripts, attendance, special honors, certificates, any disciplinary actions taken, and Skin Science diploma, (upon graduation). Currently enrolled students may request a review of their student record with a member of the administrative staff at any time, at which time an appointment will be scheduled within three business days of the request. Students may obtain a copy of their record for a $5.oo processing fee. If requested, a copy of the student record will be available for the student within three business days.
Upon graduation and receipt of all monies and properties owed, (including tuition and fees), Skin Science provides the graduating student with an official copy of hours verification from the Institute. If requested, the itemized transcripts will be available for a student within three business days.
Student records will include the following information: grades, transcripts, attendance, special honors, certificates, any disciplinary actions taken, and Skin Science diploma, (upon graduation). Student record information will not be shared with third parties unless specifically released by the student in writing. The exception to this will be any third party that is the financial guarantor of a student’s tuition at Skin Science. In this case, all information regarding a student’s attendance, academic performance or any other pertinent information will be made available upon request of the financial guarantor.
Following is information on FERPA: the federal law on student policy.
The Family Educational Right to Privacy Act of 1974 (FERPA), is a federal law designed to protect the privacy of a student’s educational records. The law applies to all schools that receive funds under an applicable program from the U.S. Department of Education. The FERPA gives certain rights to parents regarding their children’s educational records. These rights transfer to the student or former student who has reached the age of eighteen or is attending any school above the high-school level. Students and former students to whom the rights have been transferred are called eligible students.
The act ensures that parent(s), and/or guardian(s) of a dependent minor, or eligible students, have the right to inspect and review a student’s educational records and to request that a school correct records believed to be inaccurate or misleading. Generally, the school and its employees, including faculty, must have written permission from the parents or eligible student before releasing information from a student’s record. However, the law allows schools to disclose records, without consent, to the following parties:
- School employees who have a need to know
- Certain government officials to carry out lawful functions
- Appropriate parties in connection with financial aid to a student
- Accrediting organizations
- Persons who have obtained court orders or subpoenas
- Persons who need to know in cases of health and safety emergencies
- State and local authorities to whom disclosure is required by state laws adopted before November 19, 1974
SKIN SCIENCE STUDENT ADVISING POLICY
Skin Science tries to maintain an open door policy between students and instructional and administrative staff members. Students may sign up to meet with administrative staff or with instructional staff at any time. Skin Science staff members have been instructed that if a student should require, either by request or instructor observation, professional assistance, the following resources are available.
Domestic Violence Information Hotline: 800.897.5465
Rape Recovery Center: 801.467.7273
Suicide Prevention Hotline: 801-483-5444
Salt Lake County Substance Abuse: 801.468.2009